There’s an app for everything these days.
Typically, more than one – I’ve got three mail apps on my phone right now. Part of the gig with teaching online is keeping organized with your workflow, your students, and everything else going on with your schedule.
Some apps I can’t stand, but there are a handful that I absolutely love. Here is a list of the apps I currently use for tasks like project management, travel itineraries, note keeping, and more. If I’m missing something awesome, please let me know – I can’t wait to add another scroll page onto my iPhone’s home screen.
These are the best apps for organization that you can implement into your daily routine.
Evernote isn’t anything new. It’s actually been around since 2008, but I didn’t jump on board until 2015. This note-taking app makes it super easy to organize my thoughts, lesson ideas, notes regarding a specific student or project, or whatever else comes across my head into specific notebooks.
Clipping webpages off the internet and storing them in the right notebook is super easy. So is taking screenshots and importing photos. I use Evernote just about every day.
Also very established is TripIt. Send your travel itineraries and confirmation receipts to the app and it automatically imports them into one complete itinerary for your trip. Work multiple trips at a time, and add personal notes to each one.
Their Pro version even imports flight details and updates and other up-to-the-minute travel features. It also offers discounts to airport lounges through LoungeBuddy and a host of other perks.
I’ve yet to find a better tool for keeping travel plans all in one place. Plus, it keeps a backlog of past trips so that I can go back and look at the more hectic itineraries so that I don’t make similar mistakes again (although I use this feature mostly to go back through awesome trips and pretend that I’m still on them).
With how often I plug Hotels.com, I should get an affiliate link. I book rooms through their app whenever possible because of their legendary ‘stay ten nights, get one free’ policy that they call Hotels.com Rewards. Of apps for organization of travel and booking, I love this one.
I’ve found their prices to be on par with, or sometimes lower than, other hotel booking sites. I’ve become pretty loyal to these guys over the past ten years, and have picked up a few hacks.
For example: Each night in each room counts towards the ten, so if you’re traveling in a group and needing three rooms for the night, all rooms booked add a night towards your next free night. Plus, you look like such a generous person by offering to handle room bookings and have everyone pay you back in cash.
My wife will be the first to tell you that my life needs more organizing. Luckily, I have Notion. Notion is a relatively new player on the project management tool scene, but it is as comprehensive as anything out there.
You can organize your work tasks by day, project, and even into what they call Weekly Sprints, which are the top priority for that week.
Additionally, Notion gives you a separate Personal Home section where you can organize personal tasks and projects in the same program as your work tasks (though in a different dashboard). This eliminates the need for multiple apps and calendars on your phone and desktop.
And, perhaps best of all, Notion easily integrates with other programs (Google Drive, Dropbox, etc.) and apps (including Evernote) so that you can officially manage your entire life in one place. This is, quite simply, the best of all apps for organization that you’ll find in the app store.
It can be tough to set Notion up at first, and to customize it so that it fits your style or organization and optimization. Here is a quick YouTube video to help you get set up:
Pause now for a breath of relief.
Speaking of scheduling, I’m a big fan of Buffer for anything related to social media. Schedule for a bunch of social networks all at once, and you can even add separate photos, text, or captions for each post.
Buffer makes automation super easy so that you can post at the best time for your industry on each network, every day, without having to plug in the time over and over.
Maintain correct character count for Twitter. Easily manage posts across multiple platforms in one place. Again, nothing new, but I’m still digging it.
Again, learning Buffer is easy but mastering it takes practice. Here is a walk-through on how to get the most out of your account:
Quickvoice has all but replaced my old Yamaha hand recorder for recording lesson ideas, notes about students or projects, and anything else that I need to remember when I don’t have a moment to write something down.
This is especially helpful while traveling. The recording quality, for voices at least, is near perfect and even when I’m sitting in a loud airport or cafe, I’m always able to understand everything that was said when I’m transcribing. You can label recordings easily, also.
If you ever need to make a flyer, quick invitation, or cool looking piece of promo for a class, event, or project, Phoster makes the process really easy. It costs $2.99 in the app store, but has saved me dozens of hours of designing show posters and flyers. Import a photo, add text, and boom. You’re ready to export. It’s pretty basic and not super customizable, but offers a solid collection of good looking templates that can be used for a variety of purposes.
SworkIt is an exercise and training app that is awesome for travel and around the house. With options for upper body, core strength, yoga + pilates, and more, it makes exercising when you’re busy easier than ever.
There are no additional tools or equipment required for the workouts, so you can exercise on the go or at home without lugging anything around other than your phone.
Not a full replacement for the gym, but a damn good start and among the best apps for organization of workouts and fitness.